Orange Plenary Timeline for August 23-24, 2008 Plenary

General Assembly Planning Calendar Template

April-25-2008--G-120:  Decision (CC):  Date, Host committee and Venue decided.
Host committee members should be named as part of proposals.
DONE

May 10, 2008--G-105:  Notice:  Timeline notice goes out to CA Greens
- notice to county contact list and SC/WG e-lists
I don’t see why we should wait 2 weeks to send this notice.  Put it at G –115???
DONE

May 31 to July 12, 2008--G-84 until G-42:  Decision (Liaison to SoS): Determine which counties are active
- determination by CC and reported to GPCA Liaison to Secretary of State (or “other rep of CC”).   Once determination made, 100 delegate seats allocated to active counties.
- Notice to county contacts and SC/WG e-lists
http://www.cagreens.org/liaison/delegates.html (determination)
http://ss.ca.gov/elections/elections_u.htm (reports of registration)

This does not need to be distributed at this time. It works OK to put it in the agenda packet.

June 4, 2008--G-80:  Deadline (WGs, Committees):  Submission of Proposals (First Draft)
- submitted (preferably in.doc and .html form) to General Assembly Agenda Planning Sub-Committee (GAP) at agenda-team@cagreens.org (mailto:agenda-team@cagreens.org)
- template for proposals: http://www.cagreens.org/cc/internal/admin/PropFormat.rtf

June 14, 2008--G-70:  Deadline (WGs, Committees):  Submission of Proposals (Final Draft)
- submitted (preferably in.doc and .html form) to General Assembly Agenda Planning Sub-Committee (GAP) at agenda-team@cagreens.org

Proposals need to be in proposal template.doc. The best URL for the template is http://cagreens.org/plenary/process.html.

June 21, 2008--G-63:  Decision (GAP):  Agenda Committee approves draft agenda to submit to Coordinating Committee

And to SC/WG list.

July 8, 2008--G-46:  Decision (CC):  Coordinating Committee approves draft agenda to submit to General Assembly

July 11, 2008--G-43:  Notice (GAP): Publishing Plenary Packet (proposals/other agenda items)
- publish in .pdf format on www.cagreens.org/plenary via "link to password-protected agenda packet";
- publish in .html form on www.cagreens.org/plenary via "link to password-protected agenda packet";
- publish on web-based discussion page
- notice to county contact list and SC/WG e-lists

July 21, 2008--G-33:  Deadline (Host Committee):
- Host Committee provides necessary registration information to GPCA-IT for inclusion on registration page on www.cagreens.org/plenary

July 24, 2008--G-30:  Notice (GAP):  Publishing Plenary Packet (logistics)
- publish in .pdf format on www.cagreens.org/plenary via "link to password-protected agenda packet"

July 24, 2008--G-30:  Notice (GAP):  Open of registration
- publish on www.cagreens.org/plenary
- notice to county contact list and SC/WG e-lists
- notice included in banner of www.cagreens.org home page

August 2,2008  G –21: :  Accreditation and Elections Committees Members
CC and agenda team recruit members for accreditation and election committees.

August 16, 2008  G –7:  Accreditation and Elections Committees
Accreditation and Election committees prepare all materials needed at GA.

August 22, 2008--G-01:  Decision (CC):  Coordinating Committee meets for final draft agenda review

August 23, 2008--G-00:  Decision (GA):  Agenda approval at beginning of General Assembly, day one

August 24, 2008--G+01:  Decision (GA):  Agenda approval at beginning of General Assembly, day two (if necessary)

September 4, 2008--G +10 Notetaker submits Post-Plenary draft to agenda team.

September 8, 2008--G+14:  Report (WGs):  Updating Working Group Membership
Working Group Membership update filed with CC by WG Co-Cos

September 8, 2008--G+14:  Report (Minutes Taker):  Submission of Draft Minutes to Agenda Committee
- official minutes to contain ‘decisions taken’ (including full text of proposals passed), ‘amendments accepted’, ‘votes cast/consensus reached’, ‘approval threshold’, ‘outstanding concerns’, ‘delegates present’, ‘counties present’, ‘regions present’, ‘quorum counts’

I’d put this at G +21, if not +28

September 6, 2008--G+21:  Notice (CC, GAP):  Circulation of Draft Minutes
- publish on www.cagreens.org/plenary via "link to password-protected agenda packet";
- notice to county contact list and SC/WG e-lists

G +28 or +35