Coordinating Committee minutes, August 27, 2012

Coordinating Committee members  present (12):  Victoria Ashley (East Bay), Marla Bernstein (at-large),  Warner Bloomberg (Silicon Valley),  June Brashares (at-large), Maxine Daniel (at-large); Sanda Everette (at-large), Mike Feinstein (Los Angeles),  Sasha Karlik (at-large), Tim Laidman (at-large),  Alex Shantz (North Bay), Michael Rubin (at-large),  Kate Tanaka (at-large)

Coordinating Committee members not present (6):  Dave Heller (at-large), Barry Hermanson (San Francisco), Matt Leslie (Orange/Riverside/San Bernardino), Stevie Luther (at-large),  Cynthia Santiago (at-large), Lauren Sinott (at-large)
Observers:  Doug Barnett (GPCA Treasurer) for item on GPCA PO Box; Susan Chunco (Sonoma County and member of GPUS Steering Committee) for Executive Session.
Quorum: Quorum reached at 7:37 with 12/18 present:  Victoria Ashley (East Bay), Marla Bernstein (at-large),   Warner Bloomberg (Silicon Valley),  June Brashares (at-large), Maxine Daniel (at-large); Sanda Everette (at-large), Mike Feinstein (Los Angeles),  Sasha Karlik (at-large), Tim Laidman (at-large),  Alex Shantz (North Bay), Michael Rubin (at-large),   Kate Tanaka (at-large)
1) Roll call, Quorum is 10 CC Members out of 18, quorum reached
2) Roles
Facilitator: Alex Shantz
Minutes taker: Mike Feinstein
Time keeper: Warner Bloomberg
Vibes Watcher: Tim Laidman
3) Approval of Agenda 
Proposal (Feinstein) add: Report: Update on lawsuit vs. Prop 14/SB6 (attorney Gautum Dutta) 
Approved by Consensus
Proposal (Feinstein) add: Executive Session: Update on GPUS filing (Susan Chunco) 
Approved by Consensus
Proposal (Rubin) add:  Update on Jill Stein campaign
Proposal (Feinstein) add: 
Approval of agenda as amended (Shantz)
Approved by Consensus
4) Approve minutes 
- Approval of minutes from 8/6 CC meeting
Approved by Consensus


5)  Report: Update on lawsuit vs. Prop 14/SB6 (attorney Gautum Dutta) 

Update heard.  Next court date is October 3rd, 10am in San Francisco.

6) Executive Session: Update on GPUS filing (Susan Chunco) 
Background: Coordinating Committee Internal Procedures:

Section 3-9 Executive Session

3-9.1 The Coordinating Committee may go into Executive Session only for personnel matters, sensitive legal and financial matters in which the Party itself is involved in actual or potential legal proceedings, sensitive conversations concerning Green candidates or elected officials, and when dealing with proprietary information of vendors and contractors. No other circumstances are appropriate for Executive Session. Only Coordinating Committee members and persons invited by the Coordinating Committee whose participation is necessary to address the agenda item are allowed to participate.

3-9.2 When an item proposed for Executive Session is called on the agenda, it shall first require consensus or a 2/3 vote to enter Executive Session. Once Executive Session has begun, if at least twenty percent of the Coordinating Committee members present believe that the discussion is entering areas that are inappropriate for Executive Session as per 3-9.1, they may ask for a vote and 2/3 is required to remain in Executive Session.

3-9.3 Agenda item for which Executive Session is denied or permission withdrawn as per 3-9.2 may be heard in open session, but only within the limits of what may be discussed outside of Executive Session, as per 3-9.1.

3-9.4 Minutes of all Executive Session shall include the time of entering and exiting Executive Session, those present and a general summary of topics discussed, without including specific information precluded under 3-9.1. Decisions made in Executive Session shall be reported in the Coordinating Committee minutes, subject to any legal limitations on disclosure.

General summary of topics discussed:

The Coordinating Committee discussed a series of letters sent to the GPUS by the Federal Elections Committee and their potential legal, financial and political implications for the GPCA, the GPUS and the Stein/Honkala campaign, and discussed the follow up by the GPUS to the Coordinating Committee's letter to them, approved by the Coordinating Committee on its August 6th teleconference.


7) Decision:  Background/Outreach for GPCA positions on ballot measures (Feinstein) 

Sponsor: Mike Feinstein
Proposal:  That the CC authorize the Media Committee to prepare the reasoning behind the GPCA's positions on the statewide initiative after the SGA takes those positions, with input from the SGA and CC and that the draft statements come to the CC for approval on September 10th; and that the CC authorizes a communication to go to all GPCA members for whom the party has email address, notifying them of the party's positions and reasoning, provides information on the party's presidential ticket (like its website and its fall 2012 California tour dates); and makes an electronic appeal for funds for the GPCA.
Approved by Consensus

8) Decision: GPCA P.O. Box in Sacramento (Feinstein) 

Discussion held, then decision deferred when presenter Doug Barnett unexpectedly dropped off call owing to cell phone problems.

9) Discussion: Use of GPCA listserves (Everette) 
Discussion held, decision deferred to September 10th CC teleconference.