Coordinating Committee Minutes, November 10, 2014

Coordinating Committee members present (10): Victoria Ashley, Marla BernsteinDavid Curtis, Sanda Everette, Mike Feinstein, Marnie Glickman, Parker Jean, Tim Laidman, Alex Shantz, Rich Zitola

Coordinating Committee members not-present (5): Susan Chunco, Maxine Daniel, Gladwyn d'Souza, Jesse Moorman, Candice Yamaguchi

Quorum: Quorum reached at 7:34 pm with eight (8) present: David CurtisSanda EveretteMike FeinsteinMarnie GlickmanParker JeanTim Laidman, Alex Shantz, Rich Zitola
Victoria Ashley joined call at 7:35
Marla Bernstein joined call at 7:40
Candice Yamguchi joined call at 8:06  

2) Roles

Facilitator: Alex Shantz
Minutes taker: Mike Feinstein
Time keeper: 
Vibes Watcher: Parker Jean

3) Decision: Approval of Agenda 

Proposal (Feinstein):  Add 10) Discussion: Email outreach to GPCA members of GPCA positions on November 2014 propositions and 12) Discussion:  The GPCA 2016 presidential primary ballot line and the CA SoS (Feinstein)

Approved by consensus

Proposal (Everette): Add Approve draft agenda for Monterey General Assembly, merge with #6 and #7

Approved by consensus

Proposal (Glickman): Add Discussion: GPCA election results in November 4 general election as #13

Approved by consensus

Proposal (Shantz): Approve agenda as amended

Approved by consensus

4) Decision: Approval of Minutes from Coordinating Committee meetings of 9/22 and 10/6

Decision: Approval of minutes from Coordinating Committee meeting 10/6
Decision: Approval of minutes from Coordinating Committee meeting 9/22

5) Decision: Approval of logistical details and expenses for January Coordinating Committee Retreat ((State Meeting Planning Committee) 

Proposal (Everette, Feinstein): That the Coordinating Committee commit $80 for Marina Public Library from 9:00am to 6:00pm

Approved by consensus


6)  Decision: Approval of agenda item for  Monterrey General Assembly to demonstrate Nationbuider and involve County Parties in its operation (Feinstein)
Proposal (Feinstein): That the Coordinating Committee sponsor a 45 minute long workshop/discussion on Nationbuilder's use and consult with the IT Committee (and seek its co-sponsorhop) on the framework for it.

Approved by consensus

7) Decision: Approval to sponsor agenda item for  Monterrey General Assembly to conduct brainstorming session by the General Assembly in preparation for the preparation of 2015-2017 The Two-Year Strategic Plan (fifteen minutes) (Feinstein)

Proposal (Feinstein): That the Coordinating Committee sponsor a one hour workshop in keeping with the dictate in GPCA Bylaws 11-2; and in course of the discussion, amendmened the proposal on include a specific focus on local electoral strategy (and invite green officeholders to present); and a focus on GPCA platform development
Approved by consensus
Decision: Approve draft agenda for Monterey General Assembly
At this point, it was determined by the Coordinating Committee could make this decision at its December 1, 2014 meeting and left it for the State Meeting Planning Committee to submit its draft to the Coordinating Committee at that time.

8) Discussion: Status of the GPCA list ([G-C-F],  (Ashley)

Ashley presented her concerns about recent posts to the cal-forum. It was clarified during discussion that the cal-forum is not an official GPCA list, and that its administered by Cameron Spitzer and Tian Harter and that they would be contacted with these issues in mind.

9)  Decision: Approval of GPCA Email Decorum (ten minutes) (Feinstein)

Proposal (Feinstein): That the Coordinating Committee approve of the following Email Decorum
Email Rules of Decorum
These Email Rules of Decorum are designed to govern GPCA email list conduct. They are based upon the premise that people participate in order build the Green Party and advance the Ten Key Values, and are meant to promote a productive, transparent and respectful environment for this to occur.  
Participants are encouraged to state their views, inform one another and discuss issues in a manner that enables energy to be focused on productive work. Good faith disagreement over issues and ideas should be honored as an expected part this process, and not considered a disruption or impediment. At the same time, the Green Party's consensus-seeking orientation reminds us to seek and build upon commonalities.
By subscribing to a GPCA email list, one agrees to follow these Rules of Decorum. GPCA email lists are open only to GPCA members. Subscribers who are no longer GPCA members are expected to unsubscribe immediately. 
Participants who break these rules willfully and repeatedly will be given reminders/warnings and may be subject to suspension for a period of time. Subscribers have the right to appeal their suspension to the state Coordinating Committee.
GPCA Email Rules of Decorum
    No anonymity. All subscribers must truthfully identify themselves at the time of subscription and in each message.
    Address the group. Messages must be addressed to the entire group of subscribers. Side conversations and personal interactions must be taken to one-to-one email.
    No "personality-based" discussion. Speculation or accusations about another's motives, thought processes, or beliefs is off-charter. A focus on 'issues rather than personalities' should be the participants' guiding light.  Personal attacks, verbal threats and/or harassment can be grounds for loss of subscription.
    No misrepresentation of another's work.  Participants shall not misrepresent the work of others and shall make a good faith effort to be factually correct.
    No prejudicial, biased, or offensive language, with respect to race, gender, ethnicity, physical ability, spirituality, sexuality, or age. These are well-established principles of basic respect for each other in a healthy society.
    No insulting, disparaging, degrading, or demeaning language or any other ad hominem attacks. It's never necessary to label others in order to discuss their ideas and activities. Chronic, hurtful sarcasm, or giving people vengeful nicknames, or any other disrespectful treatment of fellow activists, is grounds for loss of subscription. It is never necessary to compare people to historical war criminals or other reviled figures.
    No flooding, repetition or crossposting. No double posting to other lists. A message posted to GPCA email lists must have no other recipients except the list address in its To:, Cc:, or Bcc: lines.
    No off-charter material. There are thousands of Internet mailing lists about issues of interest to Greens. Nobody can read them all, and each of us must be free to set our own priorities. One can repost a message from elsewhere, but must introduce it by explaining where it came from and how it relates to the list description, even if the relevance seems obvious.
    Accurate, substantial subject lines. The "Subject:" line must truthfully identify the topic, so that people can decide whether to read your message, before they read it. Therefore, It is seldom appropriate to name another person in a Subject line. In particular, messages with Subjects such as "Joe Green" or "Joe Green's post" are inappropriate, as are messages with no Subject line.
    Limit message size. When replying to a specific discussion thread, it's not necessary to quote the entire email each time.  This helps servers run faster too.
Approved by consensus

10) Discussion: Email outreach to GPCA members of GPCA positions on November 2014 propositions (Feinstein, Laidman) (10 minutes)

Feinstein and Laidman presented on the open rates and responses to the GPCA October 2014 email outreach to party members. 

11) Discussion: Making motel reservations in Seaside (five minutes) (Everette)

Everette presented on the decreasing availability of inexpensive lodging as time passes.
Background: We told folks that motels would be inexpensive at the location of the GA, but they are filling up quickly and Greens have a tendency to wait until the last minute.  I am wondering whether informally we want to reserve some of those less expensive rooms.

12) Discussion:  The GPCA 2016 presidential primary ballot line and the CA SoS (Feinstein, Shantz)

Feinstein presented background on issues surrounding the GPCA's 2012 presidential primary ballot and the GPUS, and informed the Coordinating Committee on steps that he and Alex Shantz would be taking to get clarity from the CA Secretary of State's office on their role and decision-making in 2012; and would report to the Coordinating Committee with the results. 

13) Discussion: GPCA in November elections

Glickman and Shantz presented on races in Marin and Napa County.

14) Report: Treasurer (Barnett)

Because of phone issues, GPCA Treasurer Doug Barnett was not available at this time to give his report

15) Report: Committees 

A) Bylaws (Ashley)
B) Clearinghouse (Feinstein)
C) Finance (Chunco) 
D) Media (Everette) 
E) Platform 
F) Information Technology Committee (Laidman)
G) Campaign Fund Support Committee
E) Fundraising Committee 

16) Report: Working Groups

Campaigns and Candidates (Moorman)
Electoral Reform (Jean)
Green Issues (Moorman) 
Grassroots Organizing (Shantz)