DRAFT: Coordinating Committee minutes, December 1, 2014

Coordinating Committee members present (9): Susan Chunco, David Curtis, Maxine Daniel,  Sanda Everette, Marnie Glickman, Tim Laidman, Jesse Moorman, Alex Shantz, Rich Zitola 

Coordinating Committee members not-present (6): Victoria Ashley, Marla Bernstein, Gladwyn d'Souza, Mike Feinstein, Parker Jean, Candice Yamaguchi
Observers, Greens (invited) (1): Doug Barnett, GPCA Treasurer
Quorum: Quorum reached at 7:39 pm with nine (9) present: Susan Chunco, David Curtis, Maxine Daniel,  Sanda Everette, Marnie Glickman, Tim Laidman, Jesse Moorman, Alex Shantz, Rich Zitola 

2) Roles

Facilitator: Alex Shantz
Minutes taker: Jesse Moorman
Time keeper: Maxine Daniel
Vibes Watcher: Susan Chunco

3) Approval of Agenda 

Proposal (Shantz): Add Appointment to State Meeting Planning Commmittee, Rich Zitola as first item after minutes

Approved by Consensus

Proposal (Shantz): Approve Agenda as Amended

Approved by Consensus at 7:36

4) Approve minutes 

Decision: Approval of minutes from Coordinating Committee meeting 11/10 (Feinstein)
Approved by Consensus

5) Appointment: State Meeting Planning Committee  

Zitola self-nominated

Approval by Consensus 

6) Decision: Bylaws Interpretation Regarding 2014-2016 County Council roster (Everette, Laidman) 

Proposal (Everette): That the Coordinating Committee approve the following interpretation and submit it to the Monterey General Assembly:
GPCA abolishes the deadline for reporting membership of County Councils under the bylaws interpretation of June 2014 that allowed incumbent County Council members to remain in office until elections in 2016.
"Whereas the intent of the bylaws interpretation (DATE & SUBJECT??) was a substitute procedure for an election procedure we were not able to carry out and the primary timing factor was giving another two year term to County Council members who had been officially selected (by election in 2012 or appointment since that time) by their counties as of June 30, and the date of that information coming to the Coordinating Committee is only of minor significance, we find that we can accept that information from counties as it comes in, with the only real deadline being as needed for determination of delegates for the next General Assembly."
Amendment (emailed to CC by Feinstein, who was not present at meeting and accepted by Everette)
Proposal: That the General Assembly approve the following bylaws interpretation:
Bylaws Interpretation Regarding 2014-2016 County Council roster
Whereas the GPCA General Assembly originally in November 2013 voted to conduct its own County Council elections in 2014; and
Whereas when it became apparent the GPCA would not be able to conduct those elections, the June 2014 Santa Barbara General Assembly approved an alternative process by which GPCA members would be considered County Council members for the 2014-2016 term, if they had been a County Council member under certain circumstances between 2012-2014; and
Whereas this process was contingent upon receiving information from county parties by a June 2014 deadline; and
Whereas in practice the information has come in slowly over time and the deadline has been informally extended without consequence, and the results have not been contested; and
Whereas the information on hand can be used as needed for determination of General Assembly Delegates;
Therefore the GPCA finds that in implementation of its June 2014 bylaws interpretation, it will accept information as it becomes available from the county parties.
Amended Proposal Approved by Consensus at 8:28 

7)  Decision: Approval of Draft Agenda for Monterey GA (State Meeting Planning Committee)

Proposal (Shantz): Approve the following draft agenda for submission to the counties - http://www.cagreens.org/ga/2015-01/agenda-draft
Amendment (Laidman): If a proposal for the GPCA to host a 2015 ANM is submitted to the GPUS Delegation, it would be included in General Assembly agenda, and the place in the draft agenda would be left up to the State Meeting Planning Committee
Proposal (Shantz): Approve the draft agenda as amended for submission to the counties
Approved by consensus

8) Decision: Appointments/Replacements of List Administrators for gpca-forum (Feinstein)

In lieu of Feinstein being present to present the item, no action was taken

9)  Discussion: Location and timing of GPCA spring/summer 2015 General Assembly

Discussion centered around coordinating the General Assembly with the U.S. Social Forum in San Jose and the potential for the Santa Clara County Green Party to host the General Assembly

10)  Discussion: Nationbuilder Data Exchange with GPUS (Zitola)

Zitola presented his reasons why he supports a data exchange.

11) Discussion: 2015 GPUS Annual National Meeting (Chunco)

Chunco gave a report on exploratory search for venues.

12) Report: Treasurer (Barnett) 

Barnett summarized the written report sent to the Coordinating Committee during the call

13) Report: Committees 

A) Bylaws (Ashley) - no report made
B) Clearinghouse (Laidman) - Laidman gave report
C) Finance (Laidman)  - Laidman gave report
D) Media (Everette)  - Everette gave report
E) Platform (Glickman) – working on revision of entire platform
F) Information Technology Committee (Laidman) - reported on progress to migrate www.cagreens.org to a new server
G) Campaign Fund Support Committee - no report made
E) Fundraising Committee (Laidman)  – reported on work done by Kendra Gonzalez 

14) Report: Working Groups 

Campaigns and Candidates (Moorman)  - Moorman gave report
Electoral Reform (Jean)  - no report given
Green Issues (Moorman) - Shantz is co-co, will try to get it activated
Grassroots Organizing (Shantz) - met in December, posted Field Organizer job announcement. Personnel Committee needs to meet regarding Kendra Gonzalez's status.